Information on Privacy Notice

Privacy Notice

I. Processing of personal data

At Minebea Intec, we regard the protection of personal data as a priority. That is why we solely process your data in line with the applicable legal provisions of the General Data Protection Regulation, the German Federal Data Protection Act and other legal data protection regulations.

1. Scope of personal data processing

As a rule, we only collect and use the personal data of our users if this is necessary for the purpose of providing a functioning website as well as content and services. The personal data of our users is collected and used routinely only once the user’s consent has been obtained. An exception shall only apply in cases where it is not practically feasible to obtain prior consent and the processing of the data is permitted by law.

2. Legal basis for the processing of personal data

Where the consent of a data subject is requested for the processing of their personal data, Article 6(1)(a) of the EU General Data Protection Regulation (GDPR) shall serve as the legal basis for the processing of personal data.

In cases where personal data is processed for the performance of a contract in connection with our replacement parts shop, and where the contracting party is the data subject, Article 6(1)(b) GDPR shall serve as the legal basis. This also applies to processing operations for pre-contractual measures.

In cases where personal data is processed in order to comply with a legal obligation to which our company is subject, Article 6(1)(c) GDPR shall serve as the legal basis.

In cases where processing is necessary on grounds of the legitimate interests pursued by our company or a third party, and where such interests are not overridden by the interests or fundamental rights and freedoms of the data subject, Article 6(1)(f) GDPR shall serve as the legal basis for processing.

3. The security of your data

The data you provide is secured by means of technical and organisational measures that aim to protect it against accidental or intentional manipulation, loss, destruction, access by unauthorised individuals and unauthorised disclosure to third parties. These security measures are regularly monitored and improved in line with technological developments and our organisational capabilities.

 

II. Provision of the website and creation of log files

1. Description and scope of the data processing

Each time our website is accessed, our system automatically collects data and information from the computer system of the user accessing it.

This concerns the following data:

- date on which the website was visited
- referrer URL (the previously visited website).

The data is also stored in our system’s log files. We do not store the IP address of the user or other data that would allow the information to be linked to a user. This data is not stored together with other personal data of the user.

2. Legal basis for the data processing

The legal basis for the temporary storage of data and log files is Article 6(1)(f) GDPR.

3. Purpose of the data processing

The data is stored in log files in order to ensure the proper functioning of the website. In addition, we use this data to optimise the website and to ensure the security of our IT systems. The data in question is not analysed for marketing purposes.

In this instance, we can claim a legitimate interest in data processing in accordance with Article 6(1)(f) GDPR.

4. Retention period

The data shall be deleted as soon as it is no longer required for the purpose for which it was collected. In the case of data collected for the purpose of providing the website, this shall be upon termination of the session in question.

5. Right to object and right to erasure

The data collected for the purpose of providing the website and the storage of the data in log files is essential for the running of the website. As a result, the user shall have no possibility to object.

 

III. Cookies

1. Description and scope of the data processing

In connection with some of our web services, we may use ‘cookies’. Cookies are small data elements that an internet server can send to your computer. When a user accesses a website, a cookie can be stored on the user’s operating system. This cookie contains a distinctive string of characters that enables the unique identification of the browser the next time the website is accessed.

We use cookies to make our website more user-friendly. Some elements of our website require the accessing browser to be identified even after a new page is accessed.

During your visit to our website, cookies are solely used to identify your computer. If you wish to decide individually whether to accept or refuse the use of cookies, you can do so by adjusting your internet browser settings.

The cookies are used to store and transmit the following data:

- language and country settings
- log-in information.

On our website, we also use cookies that analyse the browsing behaviour of users. This allows the transmission of the following data:

- search terms entered
- frequency of access to pages.

The user data collected in this way is pseudonymised using technical measures. As such, the data cannot be linked to the user accessing the website. The data is not stored together with other personal data of the user.

When accessing our website, the user will be informed about the use of cookies.

2. Legal basis

The legal basis for the processing of personal data through the use of cookies is Article 6(1)(f) GDPR. In cases where personal data is processed using non-essential cookies, Section 15, Paragraph 3 of the German Telemedia Act [Telemediengesetz, TMG] shall also serve as the legal basis.

3.  Purpose of the data processing

Cookies that are required for technical reasons are used to facilitate the use of the website for users. Certain functions of our website cannot be provided without the use of cookies. For these functions, the browser needs to be recognised even after a new page is accessed.

The user data collected for cookies that are technically necessary is not used to create user profiles.

Analysis cookies are used to improve the quality of our website and its content. The analysis cookies help us determine how the website is used, allowing us to constantly improve our services.

In this instance, we can claim a legitimate interest in data processing in accordance with Article 6(1)(f) GDPR.

4. Retention period, right to object and right to erasure

Cookies are stored on users’ computers and transmitted from there to our website. As such, you as a user have full control over the use of cookies. You can disable cookies or restrict their use by changing your internet browser settings. Cookies already stored can be deleted at any time. This can also be done automatically. If cookies are disabled for our website, it may not be possible to use all features of the website to the full extent.

 

IV. Registration

1. Description and scope of the data processing

On our website, we offer users the possibility to register via a customer services contact form, to submit a general contact form or a call-back request or to send an e-mail by entering personal data. The data is entered on an input screen, before being transmitted to us and stored.

1.1. Customer services

The following data is collected during the customer services registration process:

- name
- address
- email address
- telephone number
- company.

1.2. General contact

The following data is collected and stored via the general contact form:

- name
- address
- email address
- telephone number
- company.

1.3. Call-back request

We offer a call-back service. If you fill in the relevant form and send it to us, the personal data listed above under ‘General contact’ will be stored.

1.4. Email contact

Alternatively, we can be contacted via the email address listed on our contact page. In this case, the personal data of the user transmitted in the email, the date the email was sent and the website from which the user accessed our website will be stored.

2. Legal basis

The legal basis for the processing of personal data in relation to registration for customer services, general contact, call-backs or email contact is Article 6(1)(f) GDPR.

3. Purpose of the data processing

User registration is necessary for the provision of certain content and services on our website, e.g. in connection with responses to customer queries, pre-contractual measures or the performance of a contract. In this instance, we can claim a legitimate interest in data processing in accordance with Article 6(1)(f) GDPR.

4. Retention period

The data shall be blocked as soon as it is no longer required for the purpose for which it was collected.

For data collected during registration via the customer services contact form, the general contact form, call-back requests or email contact, this shall be the case as soon as registration on our website is cancelled or modified.

If the data is required for the performance of a contract or of pre-contractual measures, this shall be the case once the data is no longer required for the performance of the contract. It may also be necessary to store the personal data of the contracting party after conclusion of the contract in order to meet contractual or legal obligations, e.g. fiscal obligations. It is not possible to set general retention periods for such cases; instead they must be determined on a case-by-case basis.

5. Right to object and right to erasure

As a user, you have the right to cancel your registration for customer services, general contact, call-back requests or email contact or to change the data held on you at any time. In such cases, communication cannot be continued. All personal data stored during registration will be blocked as a result, unless the data needs to be retained for the purpose of the conclusion or performance of a contract.

If you wish to block or cancel your registration or change your data, please email: info(at)minebea-intec.com

 

V. Replacement parts shop

1. Description and scope of the data processing

The user may also register for our replacement parts shop. To do so, their account must first be activated by Minebea Intec. For the purpose of facilitating the purchasing procedure in our replacement parts shop and for the further processing of the contract, the following data is stored:

- name
- address
- email address
- company
- reference
- item data.

The data you provide is required for the performance of the contract and of pre-contractual measures. Without this data, we cannot conclude the contract with you.

Data will only be transmitted to third parties in exceptional cases; namely to the transport company contracted by us to deliver the goods and to our tax advisor for the purpose of meeting our fiscal obligations.

2. Legal basis

If registration is necessary for the performance of a contract or of pre-contractual measures, Article 6(1)(b) GDPR shall form the legal basis for the processing.

3. Purpose of the data processing

The data processing is necessary for the performance of pre-contractual measures and the conclusion of a purchase contract.

4. Retention period

The data shall be blocked as soon as it is no longer required for the purpose for which it was collected.

If the data is required for the performance of a contract or of pre-contractual measures, the data will be blocked once it is no longer required for the performance of the contract. It may also be necessary to store the personal data of the contracting party after conclusion of the contract in order to meet contractual or legal obligations, e.g. fiscal obligations. It is not possible to set general retention periods for such cases; instead they must be determined on a case-by-case basis.

5. Right to object and right to erasure

As a user, you have the right to cancel your registration for the replacement parts shop or to change the data held on you at any time. All personal data stored during registration will be blocked as a result, unless the data needs to be retained for the purpose of the conclusion or performance of a contract.

If you wish to block or cancel your registration or change your data, please email: eshop(at)minebea-intec.com

 

VI. Newsletter

1. Description and scope of the data processing

You also have the option of subscribing to our free newsletter via our website. For you to subscribe, we require your consent to receiving the newsletter. When subscribing to the newsletter, the data you enter on the input screen will be transmitted to us.

The following data is collected when you subscribe to the newsletter:

- email address
- name
- title
- country
- main interests.

In addition, data is collected with regard to your behaviour, for example whether or not you open the newsletter and the click rate, for the purpose of anonymised statistical analysis.

2. Legal basis for the data processing

In the event that the user has given their consent, the legal basis for the processing of data subsequent to the user's subscription to the newsletter is Article 6(1)(a) GDPR. The legal basis for the anonymised statistical analysis in connection with the newsletter subscription is Article 6(1)(f) GDPR and Section 15, Paragraph 3 TMG.

3. Purpose of the data processing

The user’s email address is collected so that the newsletter can be sent to them. The other personal data collected during subscription serves to prevent misuse of the services or the email address used. Our legitimate interest within the meaning of Article 6(1)(f) GDPR as regards anonymised statistical analysis resides in the optimisation of our newsletter service.

4. Retention period

Your email address will be blocked as soon as it is no longer required for the purpose for which it was collected.  This shall be the case if you unsubscribe from the newsletter. Once you have unsubscribed from the newsletter, your email address will be immediately removed from the recipient list. This also applies to the other data collected during subscription to the newsletter.

5. Right to object and right to erasure

You can unsubscribe from the newsletter at any time. An ‘unsubscribe’ button can be found in every newsletter for this purpose. This will terminate your consent to receiving the newsletter from Minebea Intec.

It also enables you to withdraw your consent to the storage of the personal data collected during the subscription process.

 

VII. Google Analytics

For marketing and optimisation purposes, Google Analytics is used on this website. This is a web analysis service provided by Google Inc. (‘Google’). Google Analytics uses ‘cookies’, i.e. text files that are saved on your computer and that enable analysis of your use of the website. The information generated by the cookies with respect to your use of this website is, as a rule, transmitted to a Google server in the USA, where it is then stored.

The legal basis for the use of Google Analytics is Article 6(1)(f) GDPR and Section 15, Paragraph 3 TMG.

In addition, we have added the ‘anonymizeIP’ code to Google Analytics on our website. This guarantees that your IP address is masked, meaning that all data collected is anonymous. The full IP address is only transmitted in exceptional cases to a Google server in the USA, where it is then abbreviated. At the request of the operator of this website, Google will use this information to analyse your use of the website, to compile reports on website activity and to provide further services to the website operator in relation to website use and internet use. In this instance, we can claim a legitimate interest in data processing in accordance with Article 6(1)(f) GDPR.

The IP address transmitted by your browser for the purpose of Google Analytics is not combined with other Google data.

You can prevent the storage of cookies by adjusting your browser settings; however, we wish to inform you that this may mean you are unable to use all features of the website to the full extent.

You can also prevent the data generated by the cookie about your use of the website (including your IP address) from being transmitted to Google, as well as the processing of this data by Google, by downloading and installing the browser plug-in available at the following link (http://tools.google.com/dlpage/gaoptout?hl=de).

For more information, visit tools.google.com/dlpage/gaoptout or http://www.google.com/intl/de/analytics/privacyoverview.html (general information on Google Analytics and data protection).

 

VIII. Hubspot

We use HubSpot for our online marketing activities. This is an integrated software solution that covers a variety of aspects of our online marketing. HubSpot allows us to use data for the following purposes:

- Content management (blog)
- Social media publishing & reporting 
- Reporting (e.g. traffic sources, accesses, etc.) 
- Landing pages and contact forms.

We use HubSpot based on the EU standard contract clauses. You can find the scope of the data collection and storage by HubSpot and the privacy guidelines at legal.hubspot.com/privacy-policy

 

IX. Links and references to other websites

The Minebea Intec website contains links to other websites. We are not responsible for the data protection compliance or content of these other websites. We recommend that internet users leaving our website familiarise themselves with the relevant privacy notices of the other websites they are visiting.

Please read the provider’s privacy notice in order to find out about the purpose and scope of data collection and the further processing and use of the data by the provider, as well as your rights and settings options in relation to protection of your private data. 

Privacy notice of Facebook: http://www.facebook.com/policy.php

Privacy notice of Google: http://www.google.com/intl/de/+/policy/+1button.html

Privacy notice of Twitter: https://twitter.com/privacy

Privacy notice of YouTube: https://policies.google.com/privacy?hl=de&gl=de

Privacy notice of LinkedIn: https://www.linkedin.com/legal/privacy-policy?trk=uno-reg-guest-home-privacy-policy

Privacy notice of Xing: https://www.xing.com/privacy

 

X. Applicant management

As part of the job application process via our website, it is possible to submit an application online. In order to be able to use this service, the applicant is forwarded to the SAP SuccessFactors (‘SuccessFactors’) website. SuccessFactors is a subsidiary of SAP, which primarily provides staff information systems and HR software. SuccessFactors undertakes to protect your personal data while you are using the SuccessFactors website and the services it provides.

In order to register with SuccessFactors, you must create a user account on the SuccessFactors website. Before you can create such an account, you are given an opportunity to view and print the SuccessFactors privacy notice. This notice explains what personal data will be processed by SuccessFactors, how long the data will be stored in the application pool and how the data will be handled after the retention period expires. It is only possible to create a user account on the SuccessFactors website and submit an application if you have accepted the terms and conditions of the privacy notice.

By transmitting your information to SuccessFactors, you declare your consent for us to use this data for the application process in line with the legal provisions on data protection and this privacy notice.

2. Legal basis for the data processing

In the event that you have given your consent, the legal basis for the processing of your data in connection with the application process is Article 6(1)(a) GDPR.

3. Purpose of the data processing

During the application process, personal data is only used for purposes in relation to your interest in a current or future employment position with us and in relation to the processing of your application.

4. Retention period

In principle, your data will be deleted as soon as it is no longer required for the purpose for which it was collected.

If we do not offer you a position, we will retain the data transmitted by you for up to six months for the purpose of responding to any questions you may have about your application and the reasons why you were unsuccessful. Your data will then be immediately deleted.

5. Right to object and right to erasure

You have the right, at any time, to request detailed information about the data held on you, to view that data and to request that incorrect data be corrected or that stored data be fully or partially deleted.

You can withdraw your consent with future effect at any time. The relevant data will then be immediately deleted. In this case, please withdraw your consent by sending an email to the following address: humanresources(at)minebea-intec.com

 

XI. Your rights

You are entitled to exercise a broad range of rights with respect to the processing of your personal data. First of all, you have a comprehensive right of access, and can request the correction and/or deletion and/or blocking of your personal data where relevant. You can also request that restrictions be applied to the processing of your data, and may also exercise a right to object and a right to data portability. If you wish to exercise one of these rights or require further information on this subject, please email: minebea-intec.industry(at)unser-datenschutz.de

You are also entitled to lodge a complaint with a supervisory authority. Should you have questions or comments regarding our collection, processing and use of your personal data, please contact us using the contact details provided.

 

XII. Scope of these data protection provisions and amendments

This privacy notice applies to the website of www.minebea-intec.com.

We reserve the right to amend these data protection provisions at any time with future effect. The most recent version is available on the website. Please visit this page regularly and familiarise yourself with the applicable data protection provisions.

 

XIII. Our contact details

1. Name and address of the controller

The controller within the meaning of the GDPR, other national data protection acts of the Member States and other legal data protection provisions is:

Minebea Intec GmbH
Meiendorfer Str. 205 A
22145 Hamburg, Germany

Phone: +49 40 67960 303
Fax: +49 40 67960 383
Email: info(at)minebea-intec.com

 

2. Data Protection Officer

The Data Protection Officer of the controller can be contacted at:
Phone: +49 241 47433-21

Email: minebea-intec.hh(at)unser-datenschutz.de

© Minebea Intec, version: 25/05/2018